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Ohio Northern University Agricultural Law Association Constituiton and By-Laws
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CONSTITUTION
CLAUDE W. PETTIT COLLEGE OF LAW AGRICULTURAL LAW ASSOCIATION
OHIO NORTHERN UNIVERSITY ADA, OHIO ARTICLE I - NAME
The name of the organization shall be the Claude W. Pettit College of Law Student Agricultural Law Association ("Student Chapter"). The organization shall be affiliated with and conform to the provisions of the national Bylaws of the American Agricultural Law Association.
ARTICLE II – STATEMENT OF PURPOSE
SECTION 1: It shall be the responsibility of the Student Chapter to uphold the Student Handbook, University policies, and the educational mission of Ohio Northern University.
SECTION 2: The purpose of the Student Chapter shall be to further the study, pursuit, and advancement of agricultural law. The Chapter shall encourage law students to learn about agricultural law issues and about specialization in agricultural law. The Chapter shall provide not only a forum for discussion of issues, but also a means for students to become actively involved in advocating for agriculture in general.
ARTICLE III - MEMBERSHIP
SECTION 1: The Student Chapter shall accept new members without regard to race, religion, national or ethnic origin, gender, age, or disability
SECTION 2: Any student in good standing attending the Claude W. Pettit College of Law is eligible to become a member (“Member”) of the Student Chapter.
SECTION 3: The Executive Committee of the Student Chapter may establish annual Student Chapter membership dues and determine when said dues shall be paid.
SECTION 4: To be a Member in good standing in the Student Chapter, students must be student members in good standing in American Agricultural Law Association and must pay any periodic dues of the Student Chapter. Members must also adhere to the objectives of the Student Chapter as set forth in Article II.
ARTICLE IV – FINANCES SECTION 1: The ultimate responsibility for financial obligations of the Student Chapter shall rest with the membership. SECTION 2: The Student Chapter shall maintain an off-campus checking account at a banking institution located in Ada, Ohio. Funds collected by the Treasurer in the form of dues or otherwise shall be deposited in and expended from said account in accordance with guidelines promulgated by Ohio Northern University. All expenditures shall require the signature of the Treasurer and the counter-signature of the President. ARTICLE V – OFFICERS
SECTION 1: The elected officers of the Student Chapter shall be the President, Vice President, Secretary, Treasurer, Public Relations Officer.
SECTION 2: The President shall appoint a Chief of Staff to assist him/her in the execution of the duties of the presidency; such appointment must be approved by a majority vote of the other officers.
SECTION 3: The terms of office for all officers shall be one (1) year, which shall begin at the close of the last general Student Chapter meeting of each school year.
SECTION 4: In the event of a vacancy in any office, other than that of President, notice of the vacancy shall be given to the Members. At a meeting held not sooner than five (5) days after such notice has been given, the Members shall fill the vacancy by majority vote.
ARTICLE VI - EXECUTIVE COMMITTEE
SECTION 1: The Executive Committee shall be the managing body of the Student Chapter and shall direct its affairs.
SECTION 2: The Executive Committee shall be comprised of FIVE (5) persons, including all elected officers.
ARTICLE VII – MEETINGS
SECTION 1: Regular meetings of the Student Chapter shall be conducted at least monthly during the school year unless the Executive Committee determines otherwise.
SECTION 2: Special meetings may be scheduled by the President or upon agreement of a majority of the Executive Committee, provided that Members shall be given at least five (5) days’ notice of the date, time, and purpose of the special meeting.
ARTICLE VII – ADVISORS
SECTION 1: The Student Chapter shall have an advisor who is a member of the administration, faculty, or staff at Ohio Northern University and who will serve for a period of one year concurrent with the office of the President.
SECTION 2: The President of the Student Chapter shall annually name the person he or she believes will serve as an advisor in the best interests of the Chapter. Upon approval by a majority of the Executive Committee, the President shall invite that person to serve as the Student Chapter advisor.
ARTICLE VIII - AALA AFFILIATION
Upon adoption of this Constitution and after compliance with any other requirements of the American Agricultural Law Association, the Student Chapter shall apply for recognition as an affiliated Student Chapter of AALA and shall enjoy rights and privileges of affiliation as determined and granted by the AALA Board of Directors. The Board of Directors shall be entitled to review the programs, activities, and policies of the Student Chapter and may, after appropriate notice to the Student Chapter, rescind affiliation status.
ARTICLE IX - AMENDMENTS
SECTION 1: This Constitution may be amended at any Student Chapter meeting by a three-quarters (3/4) vote of the Members present.
SECTION 2: To be considered, an amendment must be proposed to the President or Secretary in writing not less than two (2) weeks prior to the Student Chapter meeting at which the amendment may be offered. Prior to that meeting, the President will circulate the proposed amendment to the Executive Committee. If a majority of the Executive Committee agrees the proposed amendment should reach a floor vote, the amendment shall be presented to the general membership. If the Executive Committee does not so agree, then the motion to amend the Constitution shall not be presented and shall fail.
ARTICLE X - BYLAWS
SECTION 1: The Executive Committee may adopt a set of Bylaws subject to the approval of a two-thirds (2/3) majority of Members.
SECTION 2: Adopted Bylaws shall not be inconsistent with this Constitution.
ARTICLE XI – PARLIAMENTARY AUTHORITY
SECTION 1: All meetings shall be conducted in accordance with Robert's Rules of Order Revised. |
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BY-LAWS
CLAUDE W. PETTIT COLLEGE OF LAW AGRICULTURAL LAW ASSOCIATION
OHIO NORTHERN UNIVERSITY ADA, OHIO
ARTICLE I – MEETINGS AND QUORUM; PARLIAMENTARY AUTHORITY
SECTION 1: The time and place for Student Chapter meetings shall be determined by the President.
SECTION 2: A quorum of no less than two-thirds (2/3) of the Student Chapter Members must be present to conduct business.
SECTION 3: The meetings shall be open to all law school students, but only Members in good standing shall be eligible to vote on issues raised at meetings. All meetings shall be conducted in accordance with Robert's Rules of Order Revised.
ARTICLE II – OFFICERS
SECTION 1: The President shall be at least a second-year law student. The President shall be the Student Chapter's Chief Executive Officer and shall preside over all meetings of the Executive Committee and Student Chapter.
SECTION 3: The Vice President shall perform such duties as are delegated by the President. The Vice President shall preside at meetings in the absence of the President and shall succeed the President in the event he/she vacates the presidency for any reason. Additionally, the Vice President shall be the executive chair of all of the Student Chapter's committees with the exception of the fundraising committee (see Section 5).
SECTION 4: The Secretary shall keep the minutes of all Student Chapter and Executive Committee meetings, shall be the official custodian of all Student Chapter records, shall direct all official Student Chapter mailings of notices, and shall keep an accurate census of membership.. The Secretary shall also be responsible for the Student Chapter's newsletter and webpage.
SECTION 5: The Treasurer shall collect all Student Chapter dues and monies, keeping records thereof. The Treasurer shall receive, disburse, and invest the funds of the Student Chapter in the manner directed by the Executive Committee. The Treasurer shall also be responsible for the Student Chapter's checking account, for payment of Student Chapter expenditures, and for reporting to the Student Bar Association during the SBA budget session. Additionally, the Treasurer shall be the executive chair of the fundraising committee. SECTION 6: The Public Relations Officer shall serve as a liaison between the Student Chapter and the National Board and between the Student Chapter and the Ohio Northern community; shall disseminate national and regional information to the Student Chapter; and shall perform such other functions and duties as assigned by the President or Executive Committee.
ARTICLE III - COMMITTEES
SECTION 1: The Executive Committee shall designate standing committees necessary to operate the Student Chapter on a continuous basis. The Executive Committee shall appoint Members to fill positions on the standing committees. The President shall appoint the chairs from among the Members of the standing committees.
SECTION 2: The President may create other committees at his/her discretion. The President shall appoint Members to fill these committees and appoint a chair to each such committee. Such ad hoc committees shall expire upon completion of their charged responsibilities or upon completion of their appointive President’s current term.
SECTION 3: The standing committees shall be: Programming – Responsible for creating and planning special events. Fundraising – Responsible for developing creative ideas to generate funds. Advertising – Responsible for developing marketing and advertising strategies. Community Service – Responsible for developing and implementing community service projects.
SECTION 4: The Executive Committee shall by two-thirds (2/3) vote of all members on the committee have the power to remove any committee member or chair.
ARTICLE IV - ELECTIONS AND VOTING
SECTION 1: The election of officers, except for the inaugural election in 2007, shall take place at the final meeting of the Student Chapter at the close of the school year. Officers elected at that time shall serve during the following academic year.
SECTION 2: Only Members in good standing may vote in any Student Chapter election or hold an office thereof, with an exception being made for the inaugural elections of the Student Chapter in the year 2007.
SECTION 3: Candidates for office must receive at least a majority of the votes cast to be elected as an officer of the Student Chapter.
SECTION 3: The Executive Committee shall promulgate election rules, which rules shall serve as permanent rules unless amended by the Executive Committee. The rules may be amended by the Executive Committee at any regular meeting of the Committee; however, any amendment shall not affect any election held within thirty (30) days of the approval of such amendment.
SECTION 4: To hold an elected or appointed office in the Student Chapter, a Member must have at least a 2.0 GPA at the time of election or appointment and be a full-time law student. Furthermore, the Member may not be on academic or disciplinary probation.
ARTICLE V - EXPENDITURE OF FUNDS
SECTION 1: All expenditures must be authorized by the Executive Committee.
SECTION 2: All requests for funding must be submitted in writing to the Executive Committee prior to planning any events.
SECTION 3: Requests for funding must contain an itemized budget and the estimated dollar amounts for each item.
SECTION 4: Reimbursements for approved expenses will be made based on the written budget request. Reimbursement requests must be made in writing to the Treasurer and accompanied by the applicable receipts within fourteen (14) days following the event.
SECTION 5: Any expenditure made without prior approval from the Executive Committee or not accompanied by a receipt will not be reimbursed.
ARTICLE VI - AMENDMENTS
The Bylaws may be amended by a two-thirds (2/3) vote of the Members present at a prearranged meeting. When so approved, such amendment shall be effective as soon as adopted, unless otherwise provided by the amendment. Notice of the proposed amendment shall be posted or placed in each Member's mailbox at least five (5) days before the amendment is offered.
ARTICLE VII - RATIFICATION Ratification of these Bylaws shall be by a two-thirds (2/3) vote of those Members voting at a special meeting called for the purposes of ratification. The quorum necessary to ratify the Bylaws shall consist of fifty (50) percent plus one of the general me |
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